ECOTOURISM and
Sustainable Tourism Society
 

 
  Home
  What is Ecotourism?
  Ecotourism & Sustainable
  Tourism Society
  Our Projects
  Related Links
  Turkish
 

 

Address: Ebe Haným Sokak
Nr: 8 Basement Gümüþsuyu
34437 Istanbul / TURKEY

Phone:
(+90)212 249 48 17 /19
Fax:
(+90)212 292 08 78

info@ekoturizmdernegi.org
Derneðe Üyelik

 


  Membership
   
  Donation
   
   
ECOTOURISM AND SUSTAINABLE TOURISM ASSOCIATION REGULATIONS
Clause: 1
An association named Ecotourism and Sustainable Tourism Association is established being centered in Istanbul. The address of association’s working place is Ýnönü Caddesi, Ebe Haným sokak, No: 8, Bodrum kat, Gümüþsuyu-Ýstanbul. The Association may open branches both abroad and at homeland.
Clause: 2
The objective of the association, and the sphere and procedure of its activities:
1-To work on the relationship between tourism and environment in Turkey, to make inquiries, researches and identify the problems concerning ecological ruin in touristic regions.
2- To make a definition of sustainable tourism for Turkey and to inform tourism professionals, local administrations and administrators, and public opinion about ecotourism and sustainable tourism, to make them conscious about tourism’s potential harms to nature and to train them
3- To create an awareness about tourism’s potential threat to natural, cultural and architectural environment, to propose what is necessary for localities in protecting the traditional settlement patterns, while developing tourism.
4- To present the natural protected areas in Turkey to tourism professionals and to tourists who come to Turkey
5- To contribute in developing new products, tourism types and tour programs for ecotourism
6-To work for bringing standards and rules to nature tours: to work together with agencies who arrange nature tours and to identify the problems, to develop proposals about these issues, to submit these proposals to relevant authorities, to develop criteria for nature and mountain guidance, work for settling training programs and certification
7- By collaborating with local administrations, to enhance the ecotourism consciousness among local people; to develop projects like tours in relation to boarding house entreprise, farming so that local people may actively participate in tourism and may have more share from it; to develop projects helping local people to have more income from tourism by marketing their own products
8- By developing projects for establishing eco-villages and eco-accommodation, to share these with relevant sectors
9- To evaluate the activities of tour operators and travel agencies from the perspective of environment-friendly and sustainable tourism, to support and introduce the ecological tour activities; with this objective to support environmentalist behaviours through awards and alike mechanisms by watching agencies and accommodation facilities annually
10-To be leading and encouraging, to show the right way, to reward such behaviours, so that every party in the tourism sector, not only in their touristic activities, but also in their firm organizations may develop environmentalist and nature-friendly behaviour and consumer practices
11-To collaborate with other national and international organizations about ecotourism and sustainable tourism, to share the knowledge of especially foreign civil society establishments who have more experience, to inform them about the possibilities in our country

Association realizes these activities on the basis of following objectives:
1-It may prepare and distribute reports and publishings in order to publicize the researches and studies about ecotourism and sustainable tourism; it prepares and may distribute books, magazines, newspapers, periodical publications, films, CDs, VCDs etc. about ecotourism for educating people and creating an awareness; it may prepare a web site and may air its activities through internet.
2- It may collaborate with local administrations, autonomous local administrations, municipalities and governorships, ministries and their dependent bodies, charitable foundations and trade corporations, educational institutions and media, and other civil and official institutions, and may work with them together.
3- It may organize national or international meetinga, symposiuma, congresses, fairs, exhibitions, evening activities in order to announce its activities and to publicize the problems of ecotourism and the sustainable tourism; it may actualize each kind of relevant collaboration and activity for their organization.
4- It may participate in meetings, fairs and congresses organized abroad in order to strengthen the collaboration with international organizations and establishments about ecotourism and sustainable tourism.
5-It may organize meetings, trips, scientific studies on a national or international basis, it may prepare archives, assigns for the preparation of plan-projects, may distribute awards, and may organize competitions on the basis of this objective, it may put into practice its result in order to create an awareness in public about ecotourism and sustainable tourism.
6- It may open education centers, club houses, guesthouses and alike which suit to its objectives and where members may come together in order to provide unity and association, it may furnish these buildings, operate them, it may acquire movable goods or immovables for this reason, it may sell or rent them if necessary and it may acquire necessary staff in order to operate them.
7- It may organize dinner parties, concerts, balls, plays, exhibitions, sports, trips and entertaining activities etc. so that social relations among members may be developed and continued or it may afford their members the utility of these activities.
8- The association may have each kind of commercial activity in order to derive income for realizing its objectives.
9- The association may acquire immovables and sell them.
10- It may establish and operate ecological tourism facilities (eco-villages, camps, vacation villages) in order to provide a model to ecotourism implementations.
11- The association may provide stipendium for students and scholars.
12- If it is regarded necessary it may establish a charitable foundation or a federation or may participate in a federation already established in order to realize its objective. Having acquired the necessary permissions, it may establish the facilities which associations may establish with permissions.
13- It may acquire material assistance from associations, worker unions or employer trade unions and professional organizations with similar objectives, and may assist those abovementioned establishments materially in order to realize the objective of the association.
14- If required for the realization of its objective, it may carry out common projects with public institiutions and establishments about issues part of their spheres of task, by remaining statutes no.5072 about the Relations of Associations and Charitable Foundations with Public Institutions and Establishments concealed.
15- It may create a fund in order to meet the needs such as necessities like food, clothing, other goods and services and the short term credit needs of the members of the association.
16- It may create a platform in order to realize a common objective with other associations or charitable foundations, trade unions and similar civil society establishments in spheres related to the objective of the association and which are not prohibited by law.
Clause: 3
The Right to Become a Member and Membership Procedures
Every real and legal person, having legal capacity, who accepts to work in this way, and who befits the requirements anticipated by the legislation by embracing the objectives and the principles of the association, have the right to become a member of the association. However, so that foreign real individuals may become a member, they have to have the right to settle in Turkey as well. For honorary membership this requirement is not expected. The application for membership, which will be made in written to the Association Chairmanship, will be either be accepted or refused by the board of the association in at least thirty days, and the result will be pronounced to the applicant in written. The member whose application is accepted is registered to the record book, of which the records will be kept as to this objective. Permanent members of the association are those, who, together with the founders of the association, are accepted for the membership by the board in response to their application. Those who contributed to the association either materially or immaterially may be accepted through the decision of the board as honorary member. When a branch of the association is opened, the membership records of those registered in the headquarters of the association are transferred to the branches. New membership applications are submitted to branches. Transactions as to the approval of membership and to its cancellation are made by the boards of branches and are pronounced to the headquarters at least in thirty days with a script.
Clause: 4
Unsubscribing
Each member has the right to leave the association, by notifying it in written. Right at the moment the resignation of the member has reached to the board, the exit transactions are regarded as almost finished. Unsubscribing does not cancel the accrued loans of the member to the association.
Clause: 5
Cancelling Membership
The attitudes which bring about cancelling association membership:
1-Behaving against the regulations of the association,
2-Constantly avoiding tasks given,
3- Not to pay the membership fee within six months despite written warnings,
4-Not to act according to the decisions taken by the bodies of the association.
5-Not being able to fulfill the membership requirements anymore.
Note: It is possible that they may be unsubscribed from membership by a decision of the board in the case of detecting the abovementioned circumstances. Those who unsubscribed or whose membership cancelled are erased from the member record book and they cannot claim upon the assets of the association.

Clause: 6
Association Bodies
The bodies of the association are shown below.
1-General board
2-Board 3- Board of supervisors
Clause: 7
How general board of the association is established, time to meet and how to call, and the procedure of meeting
General Board, being the most entitled body of the association, is composed of members registered to the association, of natural delegates of a branch when the number of branches reach three, and of the delegates chosen by members registered in the branch.
General board;
1- holds an ordinary meeting in the time determined in the regulations,
2- holds an extraordinary meeting when the board or the board of supervisors find it necessary or within thirty days according to the written requisition of the one fifth of the association members.
Ordinary general board meets once in three years, within November, at day, place and hour specified by the board.
General board is called to the meeting by the board.
When the board does not call the general board to the meeting, the magistrate, upon the appeal of one of the members, appoints three members to call the general board to the meeting.
How to Call
The board arranges a list of members who possess the right to participate in the general board according to the regulations of the association. The members who have the right to participate in the general board are called to the meeting at least fifteen days before, the day, the hour, the place and the agenda being pronounced in a newspaper or in written or through e-mail. If the meeting cannot be held in this call, since the majority is not constituted, it is pronounced where, at which day and hour the second meeting will be held. The time between the first and the second meeting cannot be less than seven days more than sixty days.
If the meeting does not hold on a ground other than the constitution of the majority, this situation is proclaimed to the members appropriate to the procedure of call made for the first meeting, by proclaiming the reasons why the meeting did not hold. It is necessary that the second meeting be held at least within six months after its cancellation. The members are called to the second meeting according to the bases pronounced in the first paragraph. General board meeting cannot be cancelled more than once.
Meeting Procedure
General board gathers with the sole majority of the members having the right to participate or with the participation of its two thirds in the case of a change in the regulations or the abrogation of the association; if the meeting is postponed since the majority is not constituted, majority is not regarded as a necessity in the second meeting. However, the number of the members participated in this meeting cannot be less than twice than the total number of the board members and the members of the board of supervisors. The list of members having the right to participate in the general board is ready in the meeting place. Identity papers of members, going to the meeting place, which are given by official authorities, are checked by officials who will be appointed by the board. By signing across their names in the list prepared by the board, they enter to the meeting place.
If minimum number for the meeting is constituted, it is determined with a minute and the meeting is opened by the president of the board or by one of its members appointed by him. If the minimum number for the meeting is not constituted, a minute will be arranged by the board.
After the opening a council committee is constituted, by electing a president, vice presidents as much as it is necessary, and a clerk. In the ballots for the election of the bodies of the association it is necessary that the members should show their identity papers and to sign across their names when the list i prepared. The control of the meeting and how its safety will be preserved are under the responsibility of council chairman. Only the subject matters part of the agenda are discussed in the general board. However it is necessary that the issues which are required in written to be discussed by one tenth of the members availing in the meeting are to be included to the agenda. In the general board everyone has the right of voting for one time; the member should vote personally. Honorary members may participate in the general board meetings, but they cannot vote. If the legal person is a member, the board president of the legal person or the person he or she appoints as representative votes. The issues and decisions taken in the meeting is written in a minute and is signed by the meeting chairman and clerks together. At the end of the meeting, the minute and other documents are submitted to the board president. Board president is responsible for the security of these documents and their submission to the recently elected board within seven days.

Clause: 8
The manner and procedures of the general board considering ballot and decision taking
In general board, if a decision is not taken against, the votes of the members of the board and of the board of supervisors are voted by secret ballot, the decisions about other issues are voted by open ballot. Votes by secret ballot are votes determined after members, throw the papers or voting papers sealed by the chairman in an empty bowl, having accomplished what is necessary. Thereafter votes are collected and are made an open inventory. In voting by open ballot, the method being pronounced by the general board president is applied. The decisions of the general board are taken by the total majority of the members participated in the meeting. Insofar the decisions concerning the change in the regulations or the abrogation of the association may only be taken by the two third of the members participated in the meeting.

Decisions taken without a meeting or call
The decisions taken through the written participation of every member without ever coming together and through coming together of all members of the association without obeying the procedure of written call in the regulations are valid. Decision taking this way does not count as ordinary meeting.
Clause: 9
The Responsibility and the Entitlements of the General Board
The issues written below are discussed by the general board and concluded.
1- The election of the bodies of the association,
2-Change in the regulations of the association,
3-Discussion concerning the reports of the board and the board of supervisors and the abrogation of the board,
4- The negotiation of the budget prepared by the board and its acceptance directly or with some changes,
5-Supervision of further bodies and their dismissals on just grounds, if it is found necessary,
6- The examination and the conclusion of objections made against the board decisions about the refusal or cancellation of membership,
7-Entitling the board concerning the purchase of immovables necessary for the association or the selling of present immovables,
8-The examination of regulations being prepared in accordance with the deeds of the association by the board, its affirmation directly or with some changes,
9- The identification of the daily and travelling expenses, which will be given to the members entitled for wage, each kind of appropriation, travelling expenses, compensations and for the services of association which will be given to the president and the members of the board and of the board of supervisors of the association, who are not public officials, and entitled,
10-Deciding for the participation and withdrawal of the association in and from the federation, and entitlement for the board in this respect,
11-Deciding for the opening of branches of the association and entitling the board concerning the execution of the procedures about the branch decided to be opened,
12-How the association has international activities, participates in and withdraws from associations and establishments abroad,
13-How association founds charitable foundations,
14- The abrogation of the association,
15- Examination of further suggestions of the board and its conclusion,
16- How the tasks, which are not given to another body of the association, as the most entitled body of the association, are accomplished and how the entitlements are used,
17- How further tasks stated in the legislation to be done by the board are accomplished,
Clause:10
The Organization, Tasks and the Entitlements of the Board
The board is elected by the general board as five permanent members and five associate members.
The board designates the president, the vice president, the secretary, the accountant and the member, by distributing the tasks with a decision in the first meeting after the election. The board may be called to the meeting any time provided that every member is informed about it. It is gathered, when the half of the total number of members plus one is ready. Decisions are taken by the absolute majority of the total number of members. Provided that there is an absence because of the resignation in permanent membership of the board or on some other grounds, it is necessary that the associate members are called for duty according to the majority of votes they had in the board.
The Tasks and the Entitlements of the Board
The board fulfils the points below:
1-To represent the association or to entitle one of its members or a third person in this respect,
2- Transact concerning the income and expenditure account and to present the budget of the next term to the general board, having prepared it,
3-To prepare the regulations concerning the deeds of the association and to present them for the agreement of the general board,
4-To purchase immovables, sell movable goods or immovables of the association, to build buildings or facilities, to make rent contract, establish mortgage or real rights in favor of the association on the basis of the entitlement of the general board,
5- To provide for the execution of the transactions considering opening branches through the entitlement of the general board,
6-To provide for the supervision of the branches of the association,
7-To allow opening a representative agency if found necessary,
8-To execute the decisions taken in the general board,
9-To arrange the operating account of the association or the balance sheet and the income table and the report explaining the acts of the board at the end of the activity year, to present it to the general board whenever it assembles,
10-To provide for the execution of the budget,
11- To decide for the issues about accepting a member to the association or about the cancellation of the membership,
12- To take every kind of decision and to execute it within the scope of the authority of the association in order to realize its objective,
13-To fulfil further tasks and use the entitlements the legislation has assigned to itself,
Clause:11
Organization, Entitlement and Tasks of the Board of Supervisors
The Board of Supervisors is elected by the general board as three permanent members and three associate members. It is necessary that the associate members are to be called for duty according to the majority of votes provided that someone has resigned from permanent membership or there is release for some other reasons.
The board of supervisors detects whether the association is active about the task topics of which the perpetuation is stated in order to realize the objective which is shown in the regulations, whether the book, account and registers are kept in accordance to the legislation and to the regulations of the association within intervals not exceeding one year, and it presents the results of supervision as a report to the board and to the general board, whenever it assembles. The board of supervisors calls the general board to meeting, if necessary.

Clause:12
The Sources of Income of the Association
The sources of income of the association are enumerated below:
1-Membership fee: Membership fee is taken from the members as 50 TRL as entrance fee, and 30 TRL annually. The general board is entitled to increase or decrease these amounts,
2-Subscription fee of the branches: The 30% of member subscription fees, which are collected by branches in order to meet the general expenditures of the association, are sent to the headquarters semi-annually,
3- Donations and contributions, which real and legal persons make voluntarily to the association,
4- Incomes provided by activities such as tea parties, dinner parties, trips, entertainments, plays, concerts, competitions and conferences organized by the association,
5-Incomes acquired by the wealth of the association,
6-Donations and benefits, which will be collected in accordance with the statutes of legislation about the collection of contributions,
7-Revenues acquired by commercial activities the association undertakes in order to provide the income it necessitates in realizing its objective,
8-Other revenues.
Clause:13
The Principles and Procedures of Keeping the Accounts of the Association and the books which will be kept
The Principles of Keeping the Accounts;
The book is kept on the basis of operation account method in the association. However, provided that the annual gross income exceeds 500,000 TRL in 2006, the book will be kept from the following account term on on the balance sheet basis.
Provided that it will be passed to the balance sheet basis, if it drops below the level mentioned above in two account terms successively, it may be returned to the operation account method from the following year on. The book may be kept on the balance sheet basis through the decision of the board not depending to the limit mentioned above. Provided that the commercial business of the association is opened, a book is kept according to the statutes of Tax Procedural Law for this commercial business as well.
The Recording Procedure
The book and the records of the association are kept in accordance with the procedures and principles stated in the Regulations of Associations.
The Books which will be kept
The books stated below are kept in the association.
a) The books and the principles to be obeyed on operation account method basis are following:
1-Minute Book: The decisions of the board are written to this book by date and number successively and signed by the members participated in the meeting where decisions were taken.
2-Member Record Book: Identity infos of those entering the association as members, the dates of entrance to and exit from the association are registered to this book. The entrance and annual fee amounts paid by members may also be registered to this book.
3-Record Book: Documents received and delivered are recorded in this book according to date and sequence number. The original of the document received and the copies of the document sent are filed. Documents received or sent through e-mail are preserved, by being printed.
4-Fixture Book: The date and manner of acquisition of the fixtures of the association, and the places where they are used or given, and the deleting of those having expired the exposure time from the register, are registered in this book.
5- Book of Operating Account: The incomes acquired in the name of the association and the expenditures are registered to this book openly and regularly.
6-Proof of Receipt Registry: The sequence and serial numbers of proof of receipt documents, the name, the surname and the signatures of those receiving and returning these documents and the dates of reception and return are registered to this book.
b)The books and the principles to be obeyed on the balance sheet basis are as following:
1-(a) The books registered in the 1st, 2nd, 3rd and 6th subclauses of the clause are kept in the case of book keeping on the balancesheet basis.
2-Daybook, Big Book and Inventory Register: The procedure of keeping these books and the manner of recording are accomplished on the basis of principles of Tax Procedural Law and the General Communique on Accounting System Application published as to the entitlement entrusted by this law to the Finance Ministry.
The Confirmation of the Books
The books, of which the keeping is obligatory are confirmed first by Provincial Directorate of Associations or by the notary, before being used. The use of these books are perpetuated until they are filled, and there is no intermediate confirmation of the books. However, it is obligatory that the books kept on the balancesheet basis and forms or books with successive form sheets be confirmed each year once more at the last month before the year when they will be used.
Income Table and the Arrangement of the Balancesheet
Provided that the record is kept according to the operation account method, “Operation Account Table” is arranged at the end of the year (31st December) (stated in Regulations of Associations Appendix-16). In case that the records are kept on the balancesheet basis, a balancesheet and income table are arranged on the basis of General Communique on Accounting System Application published by Finance Ministry at the end of the year (31st December).
Clause:14
Income and Expenditure Transactions of the Association; Income and Expenditure Documents;
The incomes of the association (a sample found in the Regulations of Associations Appendix-17) are collected through “Proof of Receipt”. In case the incomes of the association are collected through bank documents such as bank receipt or account summary substitute the proof of receipt.
The expenditures of the association are dealt with expenditure documents such as invoice, retail invoice, self-employment receipts. However, a note of expenses according to the statutes of Tax Procedural Law for the payments of the association, which is within the scope of the clause 94 of Income Tax Law, and the “Expense Voucher” for the payments not being within this scope (a sample found in the Regulations of Associations Appendix-13) are arranged.
Deliveries of goods and services free of charge are made by the association to individuals, institutions or establishments (as a sample found in the Regulations of Associations Appendix-14) through “Aid-in-Kind Delivery Notice”. And the deliveries of goods and services free of charge, which will be made to the association by individuals, institutions or establishments are accepted through “Donation-in-Kind Delivery Notice.”
Proof of Receipt Documents
“Proof of Receipt Documents” (in the shape and size shown in the Regulations of Associations Appendix-17), which will be used in the collection of the income of the association are printed in the press on the decision of the board. It is acted upon the relevant statutes of the Regulations of Associations considering the issues related to the printing and control of the proof of receipt documents, their delivery from the press, their recording on the book, the handover between the old and new accountants, the use of these proof of receipt documents by the individual or individuals who will collect the revenues on behalf of the association through a proof of receipt, and related to the delivery of the revenues collected.
Warrant
The individual or individuals, who will collect the income on behalf of the association, are determined by the decision of the board, by stating the period of authority as well. “The Warrant”, which includes the open identity, signature and photographs of those who will collect income (as a sample found in the Regulations of Associations Appendix-19) is confirmed by the president of the board of the association, “the Warrant” by being arranged as three copies by the association. Each copy of the warrants is handed down to the units of associations. Changes related to the warrant is pronounced to the units of associations within fifteen days by the president of the board.
Those who will collect income on behalf of the association may start to collect income as from the entrusting of one copy of the warrants arranged on behalf of them to units of associations. It is acted on the basis of the relevant statutes of the Regulations of Associations considering issues such as the usage, renewal, return of the warrant and alike.
The Deadline of preserving the Income and Expenditure Documents
The proof of receipt documents, expenditure documents and further documents, excluding the books, are preserved for a period of five years in accordance with the order of number and dates in the books where the aformentioned are recorded, provided that the deadlines stated in private laws being retained.
Clause:15
Giving a Declaration
“Declaration of Association” related to association’s activities of the previous year and to the results of income and expenditure transactions as from the end of the year is handed down to the relevant Civilian Authority by the president of the association within the first four months of each calendar year, after “Declaration of Association” is confirmed by the board of the association.
Clause:16
The Responsibility concerning Notification
Notifications will be made to the Civilian Authority;
Notification concerning the Result of General Board
Within thirty days following ordinary or extraordinary general board meetings, “General Board Result Notification”, including permanent and associate members elected to the board and to the board of supervisors and to further bodies (as it is presented in the Regulations of Associations Appendix-3), and its appendices are submitted to the relevant civilian authority by the president of the board:
It is added to the result notification of the general board;
1-A sample of general board meeting minute signed by the president of the council, vice presidents and the clerk,
2-A sample of the new and the old form of the amended clauses of the regulations and the last form of the regulations of the association, of which each page is signed by the board, if an alteration in the regulations are made,

The Notification of Immovables
The immovables acquired by the association are pronounced to the civilian authority within thirty days as from the title deed registration (as it is presented in the Regulations of Associations Appendix-26), by filling the “Immovable Notification”.

The Notification about the Assistance from Abroad
Provided that assistance will come from abroad, civilian authority is notified, after two copies of “Notification about the Assistance from abroad” are filled by the association (stated in the Regulations of Associations Appendix-4) before the arrival of the assistance. One sample of board decision taken on the basis of taking assistance from abroad one sample of protocol, if there are any, contracts and documents alike arranged in this respect, and one sample of abstract account, extract and documents alike related to the account where the assistance is transferred are added to the notification form as well. It is obligatory that the contributions in cash be received through banks and the notification requirement be carried out before the usage.

Notification concerning shared projects executed with Public Institutions and Establishments
The sample of the protocol and the Project, which are made in relation to shared projects executed together with public institutions and establishments concerning the issues related to the sphere of tasks of the association (as it is displayed in the Regulations of Associations Appendix-23), being added to the “Project Notification”, are passed over to the governorship located where the headquarters of the association is within one month following the date of protocol.

Notifications of Changes
By filling the “Notification of Change in Location”, and the “Notification of Change in the Bodies of the Association” respectively, the change in the location of the association (as stated in the Regulations of Associations Appendix-24) and the changes having occurred in the bodies of the association except for the meeting of general board (as stated in the Regulations of Associations Appendix-25) are notified to the civilian administration within thirty days following the change. And the changes made in the regulations of the association are notified to the civilian administration in the appendix of the “Notification of the General Board Result” within thirty days following the general board meeting where the change in the regulations is made.
Clause:17
The Internal Supervision of the Association
Supervision may be made by independent supervising establishments, and as internal supervision by the general board, the board or the board of supervisors as well in the association. The fact that general board, board or an independent supervising establishment made a supervision does not invalidate the responsibility of the board of supervisors. The supervision of the association is actualized by the board of supervisors at least once in a year. General board or board, if required, may supervise or make independent supervising establishments supervise.
Clause:18
The Procedures of the Indebtment of the Association
The association may be indebted through the decision of the board, if it is necessitated, in order to realize its objective and to execute its activities. This indebtment may be made in cash or about the issues concerning goods on trust and service procurements as well. However, this indebtment cannot be made in amounts which cannot be met by the income sources of the association or such as to make the association suffer hardships in payment.
Clause:19
The Establishment of Association’s Branches
The association may open branches, if it is found relevant, through the decision of the general board. With this objective, the board of founders constituted at least of three individuals entitled by the board of the association hands over the branch opening notification stated by the Regulations of Associations and the relevant documents to the greatest civilian authority of the place where the branch will be opened.
Clause:20
The Duty and the Entitlements of Branches
Branches are internal organizations of the association, which cannot be legal persons, which are entitled to have independent activities in accordance with issues concerning the objectives and the services of the association, which are responsible themselves because of the receivables and the debts emerged from their entire transactions.
Clause:21
Bodies of Branches and the statutes to be applied to branches
The bodies of the branch are the general board, the board and the board of supervisors. General board is constituted by the registered members of the branch. Board is elected as five permanent and five associate members, and the board of supervisors are elected as three permanent and three associate members. The tasks and entitlements of these bodies and the further statutes about the association located in these regulations are executed in the branch within the framework anticipated by the legislation as well.
Clause:22
The time of assembly of the general boards of branches and how they should be represented in the general board of the headquarters
Branches should finish their ordinary general board meetings at least two months before the headquarters’ general board meeting. The ordinary general board of branches assembles once in three years, within July, in the day, place and hour determined by the board of the branch. Branches should notify a sample of the “Notification of General Board Result” to the civilian administration and the headquarters of the association within thirty days following the date when the meeting was made. Branches are represented in the general board of the headquarters through elective and natural delegates. The presidents of the board and of the general board of branches, as natural delegates, and if remaining number of members are more than 10 or total member number is less than 20, one (1) member for each twenty (20) member, the delegates to be chosen as elective delegates one among these members, have the right to participate in the headquarters’ general board, as representing the branch. Delegates elected in the branch general board participate in the general board of the headquarters at last. The board and the board of supervisors of the headquarters participate in the general board of the headquarters, however they cannot vote unless they are elected as delegates on behalf of the branch. Those entitled in the board or the board of supervisors of branches leave their duty, when being elected to the board or the board of supervisors of the headquarters.
Clause:23
Opening a Representative Agency
The association may open a representative agency through the decision of the board in order to execute the activities of the association, whenever it finds relevant. The address of the representative agency is submitted in written to the civilian authority of that place by the individual or individuals appointed as representative through the decision of the board. The representative agency is not represented in the general board of the association. Branches are not allowed to open representative agencies.
Clause:24
How the Regulations are amended
Amendment in the regulations may be made on the basis of the general board decision.
The majority two third is expected of members having the right to participate in the general board and to vote so that amendments in the regulations may be made in the general board. Provided that the meeting is postponed on the ground that the majority could not be constituted, the constitution of majority is not expected. However, the number of members participated in this meeting cannot be less than the double of the total member number of the board and of the board of supervisors. The majority of decision necessary for the amendment in the regulations are the two third of the votes of members having the right to vote. Ballot for the amendment in the regulations is open in the general board.

Clause:25
The Abrogation of the Association and how its wealth will be liquidated
General Board may decide on the abrogation of the association at any time.
The two third of the majority of members having the right to participate in the general board and to vote is expected so that the issue concerning abrogation may be discussed in the general board. Provided that the meeting is postponed since the majority could not be constituted majority is not expected in the second meeting. However, the number of members participated in this meeting cannot be less than the double of the total member number of the board and of the board of supervisors. The majority of decision necessary to take the decision of abrogation is two third of the votes of members who participated in the meeting and have the right to vote so that the decision concerning abrogation may be taken. The voting concerning the decision of abrogation is open ballot in the general board.
Transactions of Liquidation
When it is decided for abrogation by the general board, the liquidation of money, goods and rights of the association is made by the liquidation committee made up of the members of the final board. These transactions are started as from the date decision is taken concerning the liquidation by the general board or as from the date when it becomes certain that it has come to an end. The expression “Association of Ecotourism and Sustainable Tourism in Liquidation” is used on behalf of the association in every transaction during the process of liquidation.
The committee of liquidation is responsible for finishing and entitled to finish the transactions thoroughly in accordance to the legislation. First, this committee examines the accounts of the association. During the examination, by identifying the books, documents of proof of receipt, expenditure documents, land registers and bank accounts and further documents, the asset and the responsibilities of the association are written in a minute. During the transactions concerning the liquidation the creditors of the association are called and if there are goods by liquidating the creditors are paid. In the case that the association is the creditor, debts owed are collected. Entire money, goods and rights remained after the debts owed are collected, and after the debts are paid they are transferred to the place determined in the general board. If the place for transfer is not determined in the general board, it is transferred to an association with the most proximate objectives, and which is located in the same county, and with most members, when the association in question is abrogated. Every transaction considering the liquidation is displayed in the minute of the liquidation, and the transactions concerning liquidation are finished within three months excluding the additional deadlines given by the civilian administrations on the basis of a just reason.
It is obligatory that the committee notifies the civilian administration located in the same location of the headquarters of the association about the situation as to liquidation following the accomplishment of the transactions of liquidation and transition of money, goods and rights of the association with a script within seven days and adds the minute of liquidation to this script as well. The last board members are obliged to preserve the books and the documents of the association in their capacity as the committee of liquidation. This responsibility may be given to a member of the board. The preservation of these books and documents is for five years.

Clause:26
Absence of Statute
Considering the issues not stated in the regulations, Law of Associations, Turkish Civil Code, Regulations of Associations which is promulgated with reference to these laws and further statutes about associations are put into practice.
Provisional Clause 1-
Until the bodies of the association are constituted in the first general board, provisional board members who will represent the association and will execute the business and transactions about association are stated below.

 

 

 
Home What is Ecotourism Our Projects Related Links